Main Duties of a Stud Secretary

• Managing general office tasks, correspondence (emails, letters), scheduling appointments, and maintaining office supplies.
• Meticulously maintaining accurate and confidential records related to horse breeding, health histories, horse movements, etc., as well as planning future actions.
• Assisting with invoicing, payments, payroll preparation, expense tracking, and liaising with accountants.
• Assisting with paperwork for horse sales, preparing catalogues, and managing related communications.
• Ensuring all necessary permits, licenses, and official registrations for horses and stud operations are up-to-date.

What the role requires

• Manage all stud administration and client communications, including booking mares for covering, processing covering certificates and nomination invoices, and liaising with clients regarding the wellbeing, veterinary care, foalings, and coverings of mares and youngstock.
• A good understanding of thoroughbred breeding and industry practices.
• Liaising with suppliers as well as keeping other stud records like staff details, paddock management and machinery.
• Acting as a key point of contact for clients (mare owners, bloodstock agents), veterinarians, farriers, and other industry professionals, handling inquiries and relaying information.

Desirable Skills

• Industry experience through yard roles or acting as an assistant to a stud secretary.
• Generic training in secretarial skills.
• Reliable, hard-working, with an attention to detail.
• Strong organisational skills and good IT proficiency.

Working Conditions

• Office-based, sometimes requiring weekend work.

Benefits

• Competitive pay.
• Potential flexibility of part-time hours depending upon the business.